Reimbursement Form

Instructions:
• Please complete this form for ALL Prairie Trail PTO expenditures
• All expenditures must be initiated and approved according to the Prairie Trail By-Laws
• $25 or less: No approval required, but inform Committee Chair of expense
• $26-$100: Requires Committee Chair approval and must be within Committee’s approved budget
• $101-$500: Requires PTO Board approval with majority vote
• $500+: Requires approval and vote by PTO at monthly meeting
• Above expenditure limits do not apply to reimbursements for classroom parties; if requested amount is below remaining classroom balance (current rate - $100 per school year), reimbursement will be processed.

Receipts/Invoices:
• If you are requesting reimbursement of money you have spent: Attach the original receipt(s) with this form
• If the check will be used to purchase merchandise: Put the receipt/invoice in the PTO’s mailbox after the merchandise has been received.
• Please keep copies of all receipts in case the originals are misplaced.
• During the school year, place the completed form with receipt/invoice in the Prairie Trail PTO’s mailbox

IMPORTANT:
• TREASURE BALANCES ACCOUNT AND SENDS OUT REIMBURSEMENTS ON THE 15TH & 30TH OF THE MONTH. PLEASE LET US KNOW IF YOU DON’T RECEIVE RESPONSE BEFORE THEN.
• ATTACH THE ORIGINAL RECEIPT TO THIS FORM
• YOU MAY EMAIL TREASURER@PRAIRIETRAILPTO.ORG WITH ANY QUESTIONS FOR CONCERNS.